Security Alert

Your MFP's Scan-to-Email
Is a Security Breach
Waiting to Happen

Botdoc replaces insecure scan-to-email with patented, end-to-end encrypted document delivery. No hardware changes. No software to install. Deployed in 5 minutes per device.

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GDPR Compliant SOC2 Certified HIPAA Compliant FERPA Compliant Privacy Shield

Encryption

Secure Scan

MFP Integration

Documents

Compliance

Fast Deploy

Scan to Deliver

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The Hidden Risk

Scan-to-Email Is Your
Biggest Security Blind Spot

Every time an employee hits "scan to email," sensitive documents traverse multiple insecure servers, land unencrypted in inboxes, and persist indefinitely in archives and backups.

Man-in-the-Middle Vulnerability

Unsecured transmission paths allow attackers to intercept, alter, or redirect scanned documents without detection.

Unencrypted Data Proliferation

Scanned files are stored unencrypted in inboxes, archives, and backups — producing uncontrolled copies that persist indefinitely.

Multi-Hop SMTP Exposure

Emails traverse multiple servers and inspection points where encryption can be downgraded or removed at each hop.

High-Value Target for Account Takeover

A single compromised email account can expose years of sensitive scanned documents stored as attachments.

Regulatory & Compliance Gaps

GLBA, FTC Safeguards, HIPAA, and PCI require encryption in transit and access controls — standards scan-to-email fails to meet.

Legal & Litigation Exposure

Email systems retain data long-term, making scanned documents fully discoverable in legal proceedings and increasing liability.

U.S. companies reported more than 1,700 data breaches in the first half of 2025 alone — more than double the full-year total in 2024.

Source: Wall Street Journal / Identity Theft Resource Center

The Solution

Botdoc Secure Scan for MFPs

Patented Secure Digital Transport replaces insecure scan-to-email with end-to-end encrypted document delivery — works with every major MFP brand, requires zero hardware changes.

End-to-End Encryption

AES-256-GCM encryption with TLS 1.3 protects every document from the moment it's scanned through delivery. No hop-by-hop vulnerabilities.

Zero Residual Copies

Documents transmitted as encrypted links — not attachments. Content stored in SOC2 Type II certified data centers with 14-day auto-deletion.

Full Audit Trail

Every document delivery is logged with proof-of-delivery, access controls, and complete chain-of-custody — meeting the strictest compliance requirements.

5-Minute Deployment

Connects directly to your existing MFP scanning settings. No software to install, no hardware changes, no complex configuration required.

Works in the Background

Zero change management. Staff scan exactly as they did before — Botdoc runs invisibly in the background securing every transmission.

Frictionless Experience

Recipients don't need accounts, apps, or portals. It's click-click-done — removing the vulnerability of potentially compromised access.

How It Works

Secure in 5 Steps.
Deployed in 5 Minutes.

Scan

Employee scans document on any existing MFP — same workflow as always.

Encrypt & Upload

Botdoc intercepts and encrypts the document with AES-256 encryption in real time.

Secure Storage

Encrypted document stored in SOC2 Type II certified data center with 14-day retention.

Send Secure Link

Recipient receives email with a secure, encrypted link — no attachments, no exposure.

Auto-Delete

Document automatically overwritten then permanently deleted after 14 days.

Traditional Scan-to-Email

Multiple unencrypted copies across servers

Attachments persist in inboxes forever

No audit trail or access control

SMTP hop-by-hop vulnerabilities

Discoverable in legal proceedings

High breach risk

Botdoc Secure Scan

1 encrypted copy with auto-deletion

TLS/SSL + AES-256 end-to-end encryption

Certificate validation & device binding

14-day configurable retention

Complete audit trail with access controls

Dramatically reduced breach risk

Compliance Ready

Built for Regulated Industries

Botdoc is trusted by Fortune 100 banks, large education providers, and the largest healthcare platforms globally. Our encryption and audit capabilities address specific compliance gaps across all major regulatory frameworks.

GLBA / FTC Safeguards

HIPAA

PCI DSS

GDPR

FERPA

Privacy Shield

Security Architecture

Mutual TLS authentication

Between MFP and Botdoc gateway

Certificate pinning

Prevents certificate substitution attacks

Zero-knowledge architecture

Compromised MFP admin credentials cannot intercept documents

Device-specific certificates

Cannot be altered through MFP admin interface

Configuration tamper monitoring

Gateway validates device certificates in real-time

Automatic document purging

After retention period or delivery confirmation

Industries

Protecting Sensitive Workflows Across
Every Regulated Industry

Banking & Finance

Credit apps, loan docs, account forms

Healthcare

Patient records, insurance forms, ePHI

Insurance

Claims, policy docs, ID verification

Automotive

Deal jackets, F&I documents, ROs

Education

Student records, transcripts, FERPA data

Legal

Contracts, discovery docs, sensitive filings

Testimonials

What Our Customers Say

"Botdoc eliminated our scan-to-email security headaches overnight. Our IT team finally sleeps easy."

Guy Hawkins

IT Director, Healthcare

"A seamless deployment across our entire MFP fleet. Zero disruption, maximum security."

Karla Lynn

CTO, Financial Services

"HIPAA compliance was our biggest concern. Botdoc made it effortless for every scan workflow."

Jane Cooper

Compliance Officer

"The level of encryption and auditability exceeded our expectations. Will definitely recommend."

Robert Chen

CISO, Legal Firm

"An innovative approach that truly solved our document transport security problems."

Sarah Miller

VP Operations, Education

Partner with Botdoc — Grow Your MSP Practice

Join our channel partner program and offer your clients the most secure document transport solution on the market. White-label ready, easy to deploy, and built for managed service providers.

White-Label & Co-Branded Options
Recurring Revenue Model
Dedicated Partner Support
Simple MFP Fleet Deployment
HIPAA, SOC2 & GDPR Compliant

Your MFP's Scan-to-Email
Is a Security Breach
Waiting to Happen