Examiner-ready scan-to-email encryption, deployed by Ironcore.
Your copier scans legal-line accounts, signature cards, loan packets, and regulator correspondence. Most banks ship those scans as plain SMTP attachments to a generic Gmail or Outlook inbox. FFIEC examiners have started testing that path. Ironcore deploys SecureMFP into your existing fleet to close it. Five minutes per device. No firmware change. No copier replacement. Encryption and authentication baked into the scan-to-email path itself.
The audit gap your fleet has been carrying
For most community banks the scan-to-email workflow predates current regulatory expectations. The MFP was set up once, pointed at an SMTP relay, and left alone. The path itself has no encryption-at-source, no per-recipient authentication, and no audit trail beyond a sent-confirmation in the device log. FFIEC examiners now ask how the bank confirms encryption from the originating device through the recipient's mailbox. A clean copier configuration and a TLS-enabled relay are not the same answer.
Where Ironcore fits
Ironcore already manages your network, your firewall, your M365 environment, and your technology roadmap. SecureMFP attaches to that work as a per-device deployment Ironcore rolls out across your fleet. Botdoc supplies the engineering and the FFIEC-aligned posture. Ironcore owns the relationship and the deployment.
What SecureMFP does, and how fast Ironcore can deploy it
The product is built on Botdoc's patented Secure Digital Transport, the same engine that has moved sensitive documents inside regulated workflows for ten years. The deployment model was built for managed-services partners who do not want to retrain a customer or rip out a copier.
Security posture
- Scan-to-email path encrypted before the document leaves the MFP. No reliance on TLS-in-transit alone.
- Per-recipient identity verification at the moment of delivery. No password-protected PDFs sent as attachments.
- Per-document audit trail captured at the encryption layer, not the device log.
- Patented Secure Digital Transport. The architecture FFIEC examiners are reaching for when they ask how the bank confirms encryption.
- Compatible with your existing M365 environment. Recipients open documents in a verified browser session, not a vendor mailbox.
Deployment posture
- Five minutes per device. Brand-agnostic across HP, Xerox, Ricoh, Konica Minolta, Canon, Lexmark, Sharp, Kyocera, Brother, Toshiba.
- No firmware change. No copier replacement. The lease, the MPS contract, and the device UI all stay the same.
- Configuration runs from a single Ironcore-managed admin pane. Rolls forward across the fleet on your existing change-management cadence.
- Discovery call to first device deployed: typically inside 30 days from the partnership conversation.
- Trace-template available for fleet baseline. Ironcore can produce an examiner-facing scan-to-email risk profile before any product is purchased.
Why Ironcore is the right partner for this
Ironcore is one of the few privately held managed IT providers built specifically for community banks. FDIC-examined, SOC-certified, ICBA-aligned. Botdoc is the patented Secure Digital Transport engine inside SecureMFP. Together the deployment lands inside your existing Ironcore relationship, with no new vendor for your line-of-business team to onboard and no compliance posture left for you to interpret.
Founded by data-center professionals who met at Fiserv. Built for community banks since day one.
Endorsed channel for Independent Community Bankers of America members. Examiner-friendly posture.
Patented Secure Digital Transport deployed across financial, healthcare, and government workflows since 2016.
Across SecureMFP deployments. Brand-agnostic across all major MFP OEMs.
ICBA Preferred Service Provider status applies to Ironcore. SecureMFP is delivered to ICBA members through the Ironcore relationship. Brand names referenced are trademarks of their respective owners.
SecureMFP is the front door. The Botdoc stack covers the rest of the document path.
SecureMFP closes the scan-to-email gap inside your bank. The wider Botdoc stack, also sold by Ironcore, handles the customer-facing and identity sides of the same document workflow.
SecureMFP
Encrypted scan-to-email from the MFP. Closes the audit gap on outbound documents from inside the bank. Five-minute per-device deployment, no firmware change.
Deployed by Ironcore.Botdoc NOW
Customer-facing secure document transport. Loan packets, account-opening documents, signature cards moving in and out of the bank with the same encryption-at-source posture as SecureMFP.
botdoc.io/botdoc-core →Botdoc ID Verify
Identity verification baked into the document workflow. Confirms the person on the other end of an account-opening, loan, or beneficial-ownership packet before the document is released.
botdoc.io/botdoc-core →If you want the full document-workflow posture, Botdoc NOW and ID Verify are sold by Ironcore alongside SecureMFP. Each runs on the same patented Secure Digital Transport engine.
What a SecureMFP review looks like
Thirty minutes. Tracy Fox or Joseph from Botdoc joins, with Ironcore on the line. The agenda is small on purpose.
You bring
- A rough count of MFPs across your branches.
- The OEM mix on your floor (HP, Xerox, Ricoh, Konica Minolta, Canon, etc.).
- Your current scan-to-email setup and any examiner feedback your team has absorbed in the last 12 months.
- The compliance lead or IT director on your team who would own the deployment.
We bring
- SecureMFP fit assessment for the specific OEM mix and branch footprint.
- FFIEC-aligned posture explanation, in language the bank's examiner contact will recognize.
- Per-device commercial model and the Ironcore-led deployment plan.
- Trace-template baseline option, if the bank wants to start with a no-product fleet risk profile.
Schedule a SecureMFP review with Botdoc.
The calendar below routes to Tracy Fox and Joseph on the Botdoc side. Ironcore joins the call as your deploying partner.